How to Add a New Transaction

3. Select a Category

✅COMMISSION – Payment given to staff or agents based on sales or completed jobs.

✅COMMUNICATIONS – Expenses for phone load, calls, SMS, or messaging used for business operations.

✅ELECTRICITY– Payment for electricity used in the shop (lights, tools, machines).

✅FUEL – Gasoline or diesel expenses for service vehicles or business-related travel.

✅INTERNET BILL – Payment for internet services used for the shop’s operations and systems.

✅INVENTORY – Expenses related to purchasing parts, items, or stocks for resale or use.

✅LOAN INTEREST – Interest paid on business loans or borrowed money.

✅LOGISTICS – Expenses for delivery, shipping, or transport of parts and items.

✅MARKETING -Advertising and promotion expenses (online ads, tarpaulins, flyers).

✅OTHER EXPENSES – Miscellaneous expenses not included in other categories.

✅OTHER INCOME – Income received that is not part of regular sales or services.

✅OTHER LOSS – Losses from damages, theft, errors, or unexpected incidents.

✅PAYABLES – Payments made to suppliers or creditors for previously recorded payables.

✅PERMIT & LICENSES – Fees for business permits, licenses, and government registrations.

✅RENTAL – Payment for shop space, equipment rental, or leased assets.

✅SALARIES – Regular wages or fixed monthly pay of employees.

✅SERVICE COST – Payments related to service work, including mechanic share or labor cost.

✅SHOP IMPROVEMENTS – Expenses for renovations, repairs, or upgrades of the shop.

✅SSS, PAG-IBIG, PHILHEALTH CONTRIBUTION – Government-mandated employee benefit contributions.

✅SUPPLIES – Office and shop consumables like oil, rags, cleaners, and small tools.

✅TRANSFER – Movement of funds between branches or adjustments to balance cash accounts.

✅WATER BILL – Payment for water usage in the shop.

4, Select a Account

5. Enter the Amount

6. Select the transaction type (Add or Deduct).

7. Select a Posting Date

8. Enter a description or reason for adding the new transaction.

9. After clicking Save, the amount will be deducted from your GCASH cash account.

Here’s the video guide

Tips for Managing Transaction

✅Choose the right category
Pick the category that best matches the transaction (e.g., SALARIES, INVENTORY, ELECTRICITY BILL).

✅Select the correct account
Make sure the correct cash account (GCASH, cash, bank) is selected.

✅Use Add or Deduct correctly

✅Enter the correct date
Use the actual date when the transaction happened.

✅Write a clear description
Add a short note explaining the transaction (example: “Fuel for service vehicle”).

✅Record transactions right away
Enter expenses or income as soon as they happen.

✅Business only
Record only business-related transactions.

✅Check before saving
Review the category, amount, account, and Add/Deduct before clicking Save.